Guard every dollar, before it is spent.
SpendGuard tracks fixed-budget consultancy contracts and the money recorded against them: where it is committed, what has been spent, what is forecast, and where delivery is going wrong. One record your finance team and their auditors can read.
How it runs
Step 1: Set up the portfolio
Business units, programmes, projects and budgets. Every contract hangs off this tree, so spend rolls up at any level.
Step 2: Load the contract
A Consultancy Services Order with its budget, currency, vendor, milestones and documents. Or let a SelectGuard award create it for you.
Step 3: Record the spend
Costs and invoices against the contract, from staff or from the vendor portal. Budget maths lives in the database, so every screen agrees.
Step 4: Watch the drift
Burndown against milestones, governance detectors that run daily, and AI agents on your own provider key.
Step 5: Decide and record
Variations, risks and decisions, each with an owner and a rationale, kept in a tamper-evident audit ledger.
Step 6: Report
Roll-ups at every level, board-ready PDF packs, CSV and Excel exports, and a Power BI connector.
The money
Every figure comes from one place. The database computes budget totals, so screens, reports and exports never disagree.
Portfolio to contract hierarchy
Organisation, business unit, programme, project, contract. Each level has its own page, edit flow and roll-up.
Transactions and invoices
Manual entries, monthly invoices and weekly cost submissions recorded against the contract, with committed, spent and remaining always in view.
Variations
Budget and timeline changes raised as drafts, numbered, and approved with notes, so the contract keeps its change history.
Reconciliation
A workspace to match recorded spend against source records, contract by contract.
Multi-currency
Contracts carry a currency; spend is converted for roll-ups.
Burndown and forecast
Spend over time overlaid with the milestone calendar, approved variations and actual spend, with a forecast of where spend lands at the current burn rate.
The delivery
Problems surface early, get an owner, and leave a decision trail.
Milestones and deliverables
Checkpoints with a target date, a date precision and a status, overlaid on the burndown and read by the drift detector.
Governance detectors
Threshold proximity, contract splitting and budget-to-milestone drift, run daily and on demand. They raise risks, de-duplicate, and never override a person's triage.
Risks and decisions
Delivery risks with an owner, severity and due date, and the decisions taken in response, linked so the governance loop closes.
Vendor portal
Vendors submit weekly costs and monthly invoices on your templates. Staff approve or reject, and approvals flow into the budget through the same audited path.
AI agents on your own key
Project Doctor, Governor, Auditor and Legal Reviewer run against your organisation's own provider key, on a schedule or on demand, with every run recorded.
Reports and exports
Roll-ups at business-unit, programme, project, contract and vendor level, board-ready PDF packs, CSV and Excel exports, and a Power BI connector.
Built for New Zealand government and enterprise
A compliance area maps the platform to the frameworks agencies must meet: Privacy Act, NZISM, PSR, NCSC, ISO 42001 and AI governance reports, a risk register, an asset register, security alerts and an evidence report for auditors.
- Tamper-evident audit ledger
- Row-level security
- Ten roles
- SSO and MFA
- Public status page
- Daily data-integrity check
See SpendGuard on your own contracts
Talk to us about a walkthrough with your portfolio, or sign in if your organisation is already on the platform.