Select the right vendor.
Guard every dollar.
Know what you are paying for. Before, during and after.
SpendGuard watches the money side of every project: the procurement, the contract, the budget and each invoice against it, in one record your finance team and their auditors can read.
Add your own automations and have the platform watch the spend for you. It flags drift early, explains it plainly, and leaves every decision with the people who own the budget.
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Powered by Constant ControlWhy project budgets blow out
Most organisations discover problems after the money is spent, and the seeds were sown back when the vendor was picked. SpendGuard governs the whole chain, from selection to final invoice.
Scattered from the start
Requirements in Word, score sheets in Excel, budgets in more spreadsheets. Nobody knows which number is current.
Audit surprises
Approval histories buried in email chains. Evidence takes weeks to compile.
Vendors set the pace
You’re paying, but vendors control the paperwork. Timesheets late, invoices don’t match.
Found too late
You discover a project is over budget after the invoice lands. The damage is done.
Start before the money moves
Budget blowouts are usually sown at selection. SelectGuard runs the whole procurement, from requirements to award, and the winning bid becomes a managed contract in the same platform, with one unbroken audit trail.
Rule 8
economic benefit to NZ must be weighted at 10%+ on $100k+ procurements. Enforced by the platform, not a checklist
Government Procurement Rules, 5th ed. →Weighted requirements library
800+ procurement-grade requirements across Payroll, HRIS, HR Management, Finance, Learning Management, Health and Safety at Work, and SaaS non-functionals, seeded into your assessment with must/should weighting.
Gap/fit market scan
Every platform in the register scored against your weighted requirements. Must-have gaps and unknowns surfaced, never counted as zero.
Supplier tender portal
Invite shortlisted suppliers by secure single-use link. They view the request, ask questions, and submit: one response each, deadline enforced.
Equal-information Q&A
Clarification answers publish to every invited supplier, unattributed. Probity by design, not by discipline.
Two-envelope evaluation
NZ weighted-attribute scoring with panel moderation. Prices stay sealed out of the result until an audit-logged reveal.
Award becomes the contract
One action turns the winning bid into a managed contract, with vendor, budget and recommendation carried across. No re-keying, no gap.
One platform, selection to spend
From shortlist to contract to final invoice, with the governance your organisation demands.
8.8%
of every dollar invested is wasted without mature PM practices
PMI Pulse of the Profession, 2023 →Real-time spend visibility
Know exactly where your budget stands at any moment. Burndown charts update as data flows in.
Portfolio to CSO hierarchy
Organise spend from portfolio down to individual contract service orders, each one traceable back to the procurement that created it.
Vendor portal
Your money, your rules. Vendors submit on your terms, your templates, your schedule.
AI-powered insights
Bring your own API key. Ask questions in plain English with full audit logging and zero data training.
Variation & invoice tracking
Track contract variations, approve invoices, and reconcile spend, all with full audit history.
Export & reporting
Generate reports at any level: portfolio, programme, project or vendor. Export to CSV in one click.
Procurement compliance, ready
Every procurement and every contract carries a full governance trail, so when the auditors come knocking, you have the answers.
Government Procurement Rules, enforced
The 5th-edition Rules are code here, not a checklist. Economic-benefit weighting on $100k+ procurements is blocked if non-compliant; direct appointments require written justification.
Value for money scoring
Score every contract across five criteria before activation. Pricing, scope, alternatives, capability and risk, all auditable.
Conflict of interest checks
Declare and manage conflicts before CSO activation. Document mitigations and maintain a complete declaration history.
Secure & compliant by design
Built from day one for NZ government and enterprise. Not bolted on. Baked in.
NZISM Aligned
Controls and governance frameworks built to the NZ Information Security Manual.
Privacy Act 2020
Full compliance with NZ privacy legislation. Data hosted in the Australia and New Zealand region, never further afield.
Independently Pen-Tested
Regular third-party penetration testing. Real adversarial testing against the live platform.
Immutable Audit Trail
Every action timestamped and permanently logged. Tamper-proof records your auditors rely on.
SSO/SAML & MFA
Connect via SAML 2.0: Azure AD, Okta, Google Workspace. TOTP MFA enforced org-wide.
10 Roles, Row-Level Security
Access enforced at the database row level. Users never see data from another organisation.
Every party, one platform
You run the process, suppliers bid, vendors deliver. Everyone works from the same record.
For you
Set up your portfolio
Define business units, programmes, projects, and budgets.
Select the right vendor
Run the procurement in SelectGuard: weighted requirements, shortlist, tender portal, evaluation.
Award & hand off
One action turns the winning bid into a managed contract with the budget carried over.
Track spend in real-time
Burndown charts and budgets update automatically. Reports at any level, full audit trail.
Stay in control, always
AI insights, budget alerts, scales with you.
For your suppliers & vendors
Bid on invited tenders
Shortlisted suppliers get a secure link: view the request, ask questions in the open forum, submit once.
Win and get onboarded
The winning bid becomes a contract, and the vendor portal invitation follows. Just a browser and their login.
See their CSOs & budgets
Only what’s relevant: CSOs, agreed rates, remaining budgets, submission history.
Submit timesheets & deliverables
Submit weekly using your templates, on your schedule.
Everyone stays accountable
Full transparency, full audit trail. Every side has the evidence.